Privacy policy

The privacy of the users of our websites and mobile applications matters to us. We take care that data is processed in accordance with the applicable regulations and only to the extent needed to operate the service, to contact the user, to handle requests or to fulfill legal obligations.

Data

The scope of the data processed depends on the service or application used. It may include data provided voluntarily by the user, data necessary for the operation of the selected feature, and technical data related to the security and proper functioning of the service.

We do not sell personal data. We do not pass it on to other entities unless this is necessary for the operation of the service, follows from the provisions of law, or the user has given consent to it.

Cookies and similar technologies

Our websites may use cookies and similar technologies so that they work correctly, remember the user’s settings and support security and statistics. The user can change the cookie settings in their browser. Restricting their use may affect the operation of some features of the website.

Data controller

The controller of your personal data is Web Systems, ul. Bursztynowa 4, 95-020 Janówka, Poland. Office: ul. Gen. Jarosława Dąbrowskiego 249/23, 93-231 Łódź. For matters concerning personal data, write to biuro@web-systems.pl or call +48 501 231 448.

Purposes and legal bases

• replying to a message sent through a form, by email or by phone and preparing a quote: Art. 6(1)(b) GDPR (steps taken at your request before entering into a contract), and where the message is not about a contract: Art. 6(1)(f) GDPR (our legitimate interest in replying to correspondence);
• booking a meeting through the calendar at calendar.web-systems.pl: Art. 6(1)(b) GDPR;
• performing a contract and invoicing: Art. 6(1)(b) and (c) GDPR (tax and accounting obligations);
• visit statistics in Google Analytics with cookies, switched on only after your consent: Art. 6(1)(a) GDPR; without consent the site may send Google signals without cookies and without a user identifier (Google consent mode), based on Art. 6(1)(f) GDPR;
• security of the website and establishing or pursuing claims: Art. 6(1)(f) GDPR.

Recipients

Data may be shared with providers who support us technically under data processing agreements: Hetzner Online GmbH (servers in Germany) and Google Ireland Limited (Google Analytics, Google Tag Manager). Google may also process data in the USA, based on the European Commission decision on the EU-US Data Privacy Framework and standard contractual clauses.

How long we keep data

We keep correspondence and form data for as long as needed to handle the matter and then until any claims become time-barred. We keep invoicing documents for as long as Polish tax law requires (Art. 86 of the Polish Tax Ordinance). Event data in Google Analytics is kept for 2 months.

Your rights

You have the right to access your data, to have it rectified or erased, to restrict its processing and to data portability, and the right to object to processing based on our legitimate interest. You can withdraw your consent to analytics cookies at any time in the consent settings on the site. Withdrawing consent does not affect the lawfulness of processing carried out before the withdrawal. You may also lodge a complaint with the Polish supervisory authority, the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw), or with the supervisory authority in your country.

Do you have to provide data

Providing data is voluntary, but without it we cannot reply to your inquiry or book a meeting. We do not make decisions about you based solely on automated processing, including profiling.

Contexo (internal tool)

Contexo is our internal tool for SEO analysis of our own websites. When you sign in, it asks for read-only access to your Google account: Google Search Console data, Google Analytics data and the account email address. The data is stored locally on the computer of the person using the tool and is used only to analyse our websites. We do not sell it, use it for advertising or share it with other parties, with one exception: to prepare content change proposals, the tool may send selected metrics for a specific page to the Claude AI model by Anthropic, which we use when working on our websites.

Our use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. You can revoke access at any time at myaccount.google.com/permissions.

Contact and changes

In matters concerning privacy, please contact us using the contact details available in the service you are using or on the contact page.

This policy may be updated when the way the services work or the legal requirements change.